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Action Plan
 
Action Plan For Haj 1430 (H)-2009(AD)
 

S.NO.

ACTION

DATE & DAY

AGENCY

1

Visit of Composite High Level Delegation

7th & 8th February, 2009

MEA/CGI/HCOI

2

All India Haj Conference.

Marchl, 2009

HCOI

3

Announcement  for Haj  1430 (H) – 2009 (AD)

26th February,2009 (Thursday)  

HCOI

4

Visit of Government of India's Delegation for Meeting with Haj Minister of Saudi Arabia.

Last week of March, 2009

MEA/HCOI/CGI

5

Date for receipt of Haj ApplicationsForm by State Haj Committees under General Category.

02.03.2009 31.03.2009     (Monday)    (Tuesday) 

SHCs
6
Training of Trainers Camp at Mumbai.

May, 2009

HCOI/CGI/SHCs
7
Training of Trainers Camp at Delhi.

May, 2009

HCOI/CGI/SHCs
8
Selection of Bank for disbursement of Foreign Exchange.

 26.05.2009 (Tuesday)

HCOI

9

Submission of Haj Applicaion Form by the applicants in the State Haj Committees in First phase.

March, 2009 

Applocants / SHCs
10 Visit of Building Selection Teams (B.S.Ts.) & Building Selection Commitees (B.S.Cs). Mid-March, 2009  to Mid-August,2009 MEA/SHCs/HCOI
11
Date of Qurrah (if required).

11.04.2009 (Saturday)to 20.04.2009 (Monday)

SHCs
12
Last date for submission of Haj Application forms by State Haj Committees to Haj Committee of India

20.05.2009  (Wednesday)

SHCs
13
Intimation of the number of Haj Applications received and First Estimation of requirement of Accommodation Units to CGI, Jeddah.

25.05.2009

(Monday)

HCOI
14
Finalization of Air Charter

May, 2009

MEA/MCA/HCOI/AI
15
Finalization of Flight schedule, Phase-I & II
June, 2009
MCA/AI/CGI
16
Orientation / Training of Pilgrims.

June to July, 2009

HCOI/SHCs
17
Preparation of Pilgrim Passes

01.05.2009 (Friday) to 31.07.2009 (Friday)

HCOI
18
Preparation and dispatch of Pilgrims' Data to CGI, Jeddah

01.06.2009 (Monday) to 31.08.2009 (Monday)

HCOI
19
Visit of HCOI Renting Delegation to Saudi Arabia for finalizing Madinah Munawarrah Accommodation Contract.

June, 2009

MEA/HCOI/CGI
20
Allotment of Flights to Pilgrims.

July, 2009

HCOI
21
First day of submission of Pilgrim-passes to Royal Consulate General of Saudi Arabia, Mumbai / Royal Embassy of Saudi Arabia, New Delhi

01.07.2009 

(Wednesday)

HCOI
22
Last date for receipt of advance Air Fare / Balance Foreign Exchange by the HCOI from the Pilgrims.

 30.04.2009 (Thursday) to 31.08.2009(Monday)

HCOI
23
Last date for receipt of Allotment Letters from Rubats.

 31.07.2009   (Friday)

/RUBAT AUTHORITES/CGI
24
Intimation of Flights to Pilgrims

17.08.2009 (Monday) to 31.08.2009 (Monday)

HCOI
25
Start of release of Seats under Government Reserved Quota.

17.08.2009 (Monday)

MEA
26
Intimation of the number of confirmed Pilgrims and Second Estimation of requirement of Accommodation Units to CGI, Jeddah (Category-Wise).

 20.08.2009 (Thursday)

HCOI
27
Last and Final Date for intimation of total requirement of Accommodation Units to CGI, Jeddah. (Category-wise)

20 days before the last Haj Charter Flight of the concerned Embarkation Point

HCOI
28.
Visit of Secretary (East) to review Haj Arrangements
31.10.2009 (Saturday)
MEA/HCOI
29
Last date for release of Seats under Government Reserved Quota.

30.09.2009 (Wednesday)

MEA
30
Last date for receipt of Haj Applications under Government Reserved Quota by Haj Committee of India, Mumbai.

15.10.2009 (Thursday)

HCOI
31
Last date for submission of Pilgrim-passes to Consulate General of Saudi Arabia, Mumbai / Royal Embassy of Saudi Arabia, New Delhi for endorsement of Haj Visa.
13.11.2009 (Corresponding to 25th Zul-Qadah) (Friday)
HCOI/MEA
32
Allotment of Accommodation to the Pilgrims.

On receipt of actual flight manifests.

HCOI / CGI
33
Preparation/ Pasting of Stickers on Pilgrim-Passes.

Before the departure of Haj Pilgrims at Various Embarkation Points.

HCOI
34
Commencement of Haj Charter Flights.

 20.10.2009 (Tuesday)

AI/HCOI
35
Last date for departure of the last Haj Charter flight from India to the Kingdom of Saudi Arabia.
21.11.2009 (Saturday) Corresponding to 4th Zil-Haj 1430 (H) as per Saudi Calendar
AI / HCOI
36
SCHEDULE FOR PAYMENT OF AIR FARE TO AIR INDIA
(a)
30% Payment
12.10.2009 (Monday)
HCOI
(b) 25% Payment
26.10.2009 (Monday)
HCOI
(c) 35%Payment
21.01.2010 (Monday)
HCOI
37
REMITTANCE SCHEDULE OF THE ACCOMODATION RENTALS 
 

30% of accommodation rentals;

1st installment

2nd installment

3rd installment

 

i) 25.03.2009 (10%) (Wednesday)

ii) 27.05.2009 (10%) (Wednesday)

iii) 29.07.2009 (10%) (Wednesday)

HCOI
4 th installment of not less than 40%  of accommodation rentals to CGI, Jeddah
21.10.2009 (Wednesday)
HCOI
5 th installment of not less than 30% of accommodation rentals to CGI, Jeddah
23.12.2009 (Wednesday)
HCOI
REMITTANCE SCHEDULE OF THE COMPULSORY DUES
1 st installment of not less than 60% of the total  payable to Maktabul Wukla.
16.09.2009 (Wednesday)
HCOI
2 nd installment of not less than 25% of the total payable to Maktabul Wukla.
21.10.2009 (Wednesday)
HCOI
3 rd installment of not less than 15% of the total payable to Maktabul Wukla.
23.12.2009 (Wednesday)
HCOI
38
A R A F A T D A Y
26.11.2009  (Thursday)
 
39
Commencement of Return Haj Charter Flights.
02.12.2009  (Wednesday)

AI/HCOI

Note :All the Agencies involved in the Action Plan, have to strictly adhere to the resepective dates in case of primary dates / information. The State Haj Committees may inform to selected Pilgrims their Air Fare and Balance Foreign Exchange amount to be deposited before due date. i.e. 31.08.2009.
 
 
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